Dictating by Telephone -
You may use any telephone to dial our toll free (800) number to access your SpeakWrite account to quickly and easily record dictations, notes, narratives and client interviews. SpeakWrite is available 24 hours a day, every day, 7 days a week; including all holidays.
Step 1. Access - Dial (800) 968-3428
Step 2. Security - Enter your Account Number and PIN.
Step3. Record your audio - Follow the phone prompts and press 9 to start recording your audio.
Step 4. Custom Filename - Instruct the typist to give your file a Custom Filename.
Step 5. Dictate - Speak your notes or narrative into your microphone. Give the typist any formatting instructions during your dictation. Remember you can add words, spelling of client's names, places or acronyms within your dictation by adding them to your Word List. You do so by saying 'add this to my Word List'. You can instruct the typist to refer to your Word List on future dictations, and they will have access to the spelling that you previously provided.
Step 6. Edit your audio - At any time you may rewind, playback, skip ahead, go backward or insert audio by clicking the appropriate keys on your telephone keypad.
Step 7. Submit your audio for transcription - When finished, hang up to submit your file or click the # button and follow the prompts to 'save' your file to finish at a later time. You may also start a new job on the same phone call, once you click the # button.
Dictating using SpeakEasy software -
SpeakEasy allows you to quickly and easily record your dictations, notes, narratives and client interviews directly to your computer with a microphone. It is accessible anytime and you may submit your jobs directly to your SpeakWrite account over an internet connection, with the click of a button. Your transcription will be emailed to you as a Microsoft Word file within about 3 hours. The SpeakEasy interface is easy to use and also acts as a dashboard to your SpeakWrite account. You may link directly to your SpeakWrite Personal Pages without having to log into our website each time you would like to download completed jobs, listen to your audio, update your account preferences, or utilize other tools associated with your SpeakWrite account.
You will use your existing SpeakWrite Account Number and PIN to submit jobs via the SpeakEasy software. All audio is submitted via a secure connection to SpeakWrite. You will need a microphone [1] to record your audio into the SpeakEasy software. If you have a laptop, you most likely have a built in microphone. If you have a desktop computer, you will need an external microphone.
[1] SpeakWrite suggests using an economical microphone. Microphones with special features and added cost are not necessary for the successful use of SpeakEasy.
Recording and Submitting Audio with SpeakEasy
Note: You may hold your cursor over each button on SpeakEasy and a text bubble with a description of the button's functionality will appear. If the button is not available, at that stage in your dictation, the text bubble will not appear and the button will be shaded gray.
Step 1 - Login - Log into your SpeakWrite Account using your 10 digit Account Number and PIN. If you do not have an internet connection, you can continue by recording and saving your audio directly to your computer. Once you have access to the internet again, you may then log into your SpeakWrite account and submit your audio for transcription.
Step 2 - Start a Recording - Click the New Audio button. You will be prompted to save your file in your SpeakEasy Recordings folder. A standard filename will show up in the dialog box. You can use this name, or give the file a custom name that helps you remember the subject of your file.
Step 3 - Record your Audio - Start recording your audio by clicking the red Record button.
Step 4 - Dictate - Speak your notes or narrative into your microphone.
Step 5 - Stop and gather your thoughts - You may pause and gather your thoughts at anytime by clicking the Pause button.
Step 6 - Start recording again - Hit record again to add content to your audio file until you have finished your dictation.
Step 7 - Submit your audio to your SpeakWrite account for transcription - Once your audio is ready to submit for transcription, simply click the Submit Audio button. If you do not have an internet connection, you can save your audio for submission to your SpeakWrite account at a later time.
Step 7a - Submit a saved audio from an earlier dictation - If you would like to submit a file from an earlier dictation, or once you have an internet connection, simply open the desired file and continue from this point.
Step 8 - Enter a Custom Filename - You will be prompted to enter a Custom Filename. This will be the name of the Microsoft Word file that is returned to you via email. You can skip this step if you prefer and your job will be assigned an automated number.
Step 9 - File upload progress and confirmation - SpeakEasy will display the progress of your audio submission, and once complete, will display a confirmation and job number. This job number will also be emailed to you for your records.
Step 10 - Transcribed work delivered via email - Your typed work will be emailed to you in about 3 hours.
Advanced Audio Editing and Functionality with SpeakEasy
Step 1 - Move around in your audio to review and edit your audio file - You may pause your audio at any point during your dictation and review the content of your overall file. You may skip forward or backwards 5 seconds, or skip to the end or beginning of your audio. Once you have found the position within your audio that you would like to review, simply click the play button.
Step 2 - Slider bar functionality - You may also move to any position within your audio by moving the slider bar to the desired position. Click, hold and drag the arrow with your mouse. Note that your overall audio length is displayed on the right hand side of SpeakEasy and your current position within the overall audio is displayed on the left.
Step 3 - Add content within your audio file - If you would like to add content to a section within or at the end of your audio, simply find that appropriate position and click the red record button. The new audio content will be inserted into your overall recording.
Step 4 - Overwrite audio content - If you would like to overwrite a portion of existing audio, find the position in your audio and click the overwrite button. New audio will replace the existing audio for the length of time that you are recording using the overwrite function. Simply hit pause to stop. Please be careful with this button. Once you write over audio, you are not able to recover it.
Accessing your SpeakWrite Personal Pages with SpeakEasy
Step 1 - Using SpeakEasy as your SpeakWrite dashboard - You may use SpeakEasy to access your SpeakWrite Personal Pages when you are connected to the internet. Click the 'Tools' button and choose the section of your Personal Pages that you would like to access. You may update your preferences, check the status of a job, add to your Word List and access other features associated with your SpeakWrite account.
Submit Digital Recorder Audio files with SpeakEasy
Step 1 - Dock your digital recorder - Dock your digital recorder to your computer.
Step 2 - Submit other - Click the 'Submit Other' button. Browse to your audio file location on your computer or digital recorder. Highlight the audio file(s) you would like to submit for transcription. Click 'Open'. Enter a Custom Filename for each file and then click 'Submit'.
Questions or Assistance
If you have questions about the use of the telephone to submit your notes, SpeakEasy or any aspect of your SpeakWrite account you may contact SpeakWrite Customer Support at:
Email: [email protected]
Phone: (800) 828-3889
Click HERE to download a PDF version of the Quick Start Guide
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