Features

Word List

Often there are words and names used in a dictation that require explanation in order to avoid incorrect spelling or usage. With SpeakWrite, you can add these difficult words to a personal Word List for future reference by the typist. Then in later dictations simply state that a word or name is in your Word List and the typist will locate and incorporate it into your transcription, using the same spelling each time. Maintaining a Word List will assist you in your dictation and improve the quality of your returned documents.

Templates

To expedite your work and make your efforts more efficient, you can upload 'forms' or preformatted documents* into your account from the SpeakWrite website, then incorporate these forms by referencing them in a dictation. Templates are uploaded, managed, and referenced by you at your discretion.  The number of templates you may upload and frequency of use is unlimited. Examples of templates are standard forms, letterhead, or documents that have formatting requirements such as the margin width.

[Note:  Templates should be in Microsoft® Word or WordPerfect format.  At this time we cannot use templates with a numbered 'pleading paper' format or Word documents with a ‘.dot’ extension.]

To upload a template:

Log in at www.speak-write.com/login and choose the 'Templates' tab.

Address Book

Your account also includes a standard 'Address Book' feature. Input addresses individually or use our Address Book upload feature to incorporate all of your contacts. In addition to adding addresses, you may also edit and delete any entry. During dictation, reference specific entries from your Address Book to ensure accuracy and consistency of information. Maintaining an Address Book over time can increase your rate of dictation and the quality of your returned documents.

Job Tracking

You can log in at www.speak-write.com/login to manage your current dictations. Submitted jobs are added to your Job Status list and remain available for up to 30 days. During that period you may listen to, retrieve, view, or forward a job. Use your Job Status list as electronic storage for replacing lost documents or resending email.

Billing Codes

Once you set up an account, you will be able to create specific billing codes so that you can track which jobs relate to which clients and better track your own expenses.

Custom Filenames

When dictating a job, you can assign it a "custom filename". This makes it so that when your job is delivered to your inbox it will have the easily recognizable name which you assigned to it, so that you will not need to keep track of our filenames. To do this, simply state at the beginning of your dictation "Please give this job custom filename _____". If you are uploading digital files, please see the detailed information at www.speak-write.com/login.

Customer Comments

Upon receipt of your completed job, you will be able to offer any comments, or ask any questions by clicking the "customer comment" link in the body of the e-mail.

Preferences

With your account preferences, you can set the formatting of your document, manage personal information such as your PIN and email address, edit or update billing codes, and choose your dictation preferences.